An employee warning letter is a document issued by an employer to an employee to formally advise them of a violation of business procedure and to inform them of any disciplinary implications. The employee acknowledges receipt of the written warning by signing it, and a copy is preserved in their personnel file. Depending on your company’s disciplinary action policy, it may be advisable to start with a verbal warning and advice from a manager or Human Resources person on how to improve the employee’s behaviour. If they fail to meet your company’s standards, you can write them a written warning notice emphasising the seriousness of their wrongdoing and explaining what will happen if they continue to do so.

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